Means employed in accounting systems



F. GEITZ, In. MEANS EMPLOYED IN ACCOUNTING SYSTEMS.`

APPUcATloN man ocT. 11, 1920.

1,392,930, Patented 001. 11, 1921.

6 SHEETS-SHEET 1.

CAN BE USED 0R WEEKLY 1N AccouNToR NIFORM DE FDSIYS ""ATT/ORNEY.

F. GEITZ, In. MEANS EMPLOYED |N ACCOUNTING SYSTEMS.

APPLICATION FILED OCT. Il, 1920.

Patented Oct. 11, 1921.

6 SHEETS-SHEET 2.

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F. GEITZ, 1H. MEANS EMPLOYED IN ACCOUNTING SYSTEMSl APPHCMION FILEDocT.1|,192o.

4 1,392,930. Patented 001. 11, 1921,

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F. GEITZ, In. MEANS EMPLQYED 1N ACCOUNTING SYSTEMS.

' APPLICATION FILED OCT. Il. 1920.

Patented 001. 11,1921.

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INVOlCE WHEN DUE EOORD ENTER AMOUNTS ONLYOF INVOICES,UNDEFI DAYAND MONTHWHEN DUE ANDWHENFAIDCHECK 3 4- Miness F. GEITZ, JR.

MEANS EMPLOYED IN ACCOUNTING SYSTEMS.

APPL|cAT|0N FILED oc'r11,1920.

Patented 0815.11, 1921.

NS BY "ATToRNEy:

F. GEITZ, JN. MEANS EMPLOYED |N ACCOUNTING SYSTEMS.

APPLICATION FILED OCT, II, 1920.

Patented Oct. 11, 1921.

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E P6 WED mE o UNITED STATES PATENT OFFICE.

FRED GEITZ, JR., 0F ELLINGTON, MISSOURI.

Specification of Letters Patent.

Patented Oct. 11, 1921.

Application led October 11, 1920. Serial No. 416,072.

To all whom it may concern Be it known that I, FRED GEITZ, Jr., acitizen of the United States, 'residing at Ellingtomin the county ofReynolds and State of Missouri, have invented certain new and usefulImprovements in Means Employed in Accounting Systems, of which thefollowing is a specification.

This invention relates to accounting books and has for its object theproduction of a simple book which is so arranged as to permit the usertoeasily and conveniently keep an accurate*A record of all transactionstaking` place from day to day, month to month, and if desired from yearto year.

Another object of this invention is the production of a simple andeiicient accounting book whereby the various records may besystematically kept and conveniently transferred from lthe pagescontaining the day record to pages containing the monthly record, andalso whereby accurate record may be kept of all transactions during theyear for the purpose of compiling necessary data for income tax reports.

Other objects and advantages of the present invention will appearthroughout the' following specification and claims.

'In the drawings: Y

Figure 1- is a plan view `of the dailyor4 weekly transfer sheet usedinconnection with the present book.

'Figi 2 is a plan View partly broken away showing one pageofy the bookfor keeping a daily record of the various accounts.

F ig. 3 is a plan view of the sheet partly broken away upon which may bekept the daily records similar to Fig. 2 and `constituting acontinuation thereof.

Fig. 4f is a plan view of one of the recapitulation sheets and Fig. 5 isa similar view to Fig. 4f showing a continuation thereof.

Fig. 6. is a plan View of the invoice sheet upon which all invoices aretabulated as soon as the goods arrives and are checked up.

Fig. 7 is a plan view of the invoice sheet for keeping a monthly recordthereof7 and Fig. 8 is a plan view of the sheet upon which may be keptthe comparison statements, financial statements, and income tax re ortdata.

It should-be understood that a detached work sheet may be used inconjunction with this book and that the remaining sheet cornprising thesheetshown in Figs. 2 and 8 inclusive may be compiled in a book andbound in any suitable or desired manner. These sheets may also be usedupon a loose leaf ledger if so desired without departing from the spiritof the invention. By considering particularly Fig. l, it willvbe seenthat the separate or loose sheet is illustrated, comprising an uppersection l() for record of purchases and a lower section 11 for record ofsales. Each of the upper and lower sections is divided into a pluralityof vertically extending columns l2, each having a legend title and eachcolumn valso being alphabetically lettered.' A wide column 13is'provided in both the upper and lower sections 10 and l1 upon whichmay be recorded a firm name or other description to properly identifythe transactions recorded. Upon the extreme right of the page, a columnindicated by the numeral 14 is employed in both the upper and lowersections of the sheet to record respectively the total eX- penses andthe total sales upon the temporary sheet. Each of these sheets ofcourse, is ruled horizontally to separate the individual record recordedthereon, and each vertical column is also ruled to correctly separatethe dollars and cents in the usual Way.' v

The book is preferably arranged in progressive formation,'that is tosay, the daily entrance sheets are bound near the front of the book andnear the rear of the book the monthly record Sheets are placed andfinally the yearly tabulating sheets are placed in the y extreme rear ofthe book together with the income tax data recording sheets illustratedin Fig. 8.

At the end of each day, the items entered [upon the sheet shown in Fig.l, are entered accordingto their alphabetical designation opposite the.proper date, the entrance being made both for the goods bought and alsofor the goods sold. Taking for example should the total amount of`groceries sold during one day amount .to $570.33, this amount of$570.33wil1 be placed opposite l the first. day of the. month inlcolumnunder Ithe column entitled Sold Vlhe amount of groceries bought wouldalso be recorded on the same date under th'eilcoluinn listed Bought.Then at the end ofi the rnonth,.eaehof these transactions would 'betotaled. It, of course, should be understood that other items might alsobe listed by being transferred to proper columns agreeing alphabeticallywith the column upon which the entrance has been made on the temporaryor work sheet shown in Fig. 1. As

. shown in Fig. 3 the opposite page to that employedin the book shown inFig. 2 is illustrated wherein the merchandise, miscellaneous expenses,phone, rent, light, insurance, interest, taxes, postage, freight andexpress, etc., may also be recorded from day to day from the work sheet.These items are also lettered alphabetically in order to correspond withcertain other alphabetical lettering appearing in other tabulatingsheets used in connection with the present book.

In Figs. 4 and 5 there will be found a proper illustration of thetabulating sheet for monthly record of the various items which arerecorded upon the day sheet shown in Figs. 2 and 3, each of the verticalcolumns being alphabetically lettered to agree with the vertical columnson the day sheets. In this way record from month to month may be kept ofboth goods bought and sold, merchandise received and paid for and otherexpenses involved from month to month. From this sheet the grand totalfor the year may be obtained and transferred to the yearly balancesheet.y shown in Fig. 8.

By referring to Fig. 2 it will be seen that the sheet is provided on theleft hand margin with a series "of vertically arranged numbersindicating days of the month having the legends Today and To dateappearing opposite each number indicating the date of the month. Undereach sub-section on each sheet shown in Figs. 2 and 3, is arranged acolumn 16 indicating goods bought and a column. 17 .indicating goodssold. rlwo columns may be found under each class of goods and under eachalphabetically lettered column. ln Fig. 3 this double column ideaindicated by the numerals 18 and 19 is only employed in column ll underthe head of Merchandise. rllhe other columns are single columns runningfrom I d to ll, the dates of the month being located at the right handend of the sheet indicated in Fig. 3. ln Figs. i and 5 the sheets areruled similar to that shown in Fig. 3, with the exception of theprinting appearing upon the lett and right hand ends respectively of thesheets shown in Figs. 't and 5 wherein theldays of the month aresupplanted by the months of the, year as indicated by the numeral 19. lnFig. 6 there is `shown a pagefemployed in connection with thepresentbook entitled Accounts payable invoice register upon which the invoiceaccounts are recorded. A column 20 is arranged to the estreme lett ofthe-sheet to contain the date of the invoice and other columns 21 areemployed which are enthe name the m from whom the dicated by the numeral28.

goods are purchased, his address, the date when due, the terms, theamount, credit, discount, freight or express charges, amount paid, datewhen paid, check number. and finally a column indicated by the numeral22 upon which suitable remarks may beentered for the purpose of keepingaccurate record of the transactions.

In Fig. 7 there is a record sheet illustrated upon which a record may bekept of the date upon which the invoices are due which records are to bechecked when paid. It will be seen that the upper half of the sheetillustrated in Fig. 7 is divided into columns 23 running from 1 to 16the lower half of the sheet is divided into columns' 24 running from 17to 31, to allow a proper record to be kept from day to day of theinvoices as they cated A. and from the column A. in the correspondingsheet and placed either in the debit or credit column. To the right ofthe column 25 will be found 2 columns 26 for entering the balance forthe debit and credit. rThe column 25 corresponds with the alphabeticalarrangement appearing upon the sheet in the book keeping record of thevarious items for both day and monthly sheets By referring moreparticularly to Fig. 8 it will be seen that a column is arranged forkeeping proper record of' assets and liabilities. This column of assetscontains such headings as Cash on hand in banks, Merchandise inventory,Amounts receivable, Prepaid insurance, Notes receivable, Bulidings orproperty, Fixtures and equipment, and Miscellaneous and is in- 'lheliability column is indicated by the numeral 29 and contains suchnotations as Proprietor, Capital account, Accounts payable, Notespayable, Accrued interest payable, Accrued salaries payable, Accruedtaxes, Miscellaneous and Depreciation from `which may be obtained thetotal liability. rlfhe total assets may also be obtained from the assetscolumn 28. An income .tan record indicated .by the numeral 39 is alsolemployed upon the sheet illus-- trated in Fig. 3 to the right of the:financial statement. 'Fliese statements are preferably arranged asfollows: The comparisonstatement is placed to the left of the sheet, theFinancial statement to the right of the cem-` parison atomentintermediate the comparison income tax report,

which income tax report is preferably arranged upon the extreme right ofthe sheet. This income tax statement indicated by the numeral 30 hassuitable legends printed thereoni whereby the total amounts of thepresent inventory may be obtained, cost of the "goods sold, salariespaid, total expenses, bad accounts, and depreciations and the ultimateprofitof the business obtained. A space is also left for the recordationof incomes such as real estate and bonds and a place for the recordationof the salary of the owner may also be found thereon. In this way acomplete and accurate account may be kept whereby the income taxreportsmay be accurately and properly made without the necessity of reviewingthe entire book and reviewing the entire business done during theprevious year.

From the foregoing description it will be seen that a very systematicand accurate method has been produced by the compilation of the Vbookfully described and illustrated whereby the various transactions as theyoccur may be set accurately in a record from day to day and thenpromoted to a record from month to month and finally from a record forthe entire year for the various transactions and the proper and accuratebalance may be obtained without the necessity of again reviewing theentire transactions from time to time.

It, of course. should be understood that any suitable or detailedchanges may be made in the mechanicalconstruction ofthe book Withoutdeparting from the spirit o1' the invention so long as these changesfall within the scope of the appended claims.

Attention is called to Figs. 2 to 5 inclusive and it will be noted thatin both the daily and monthly records, the sheets are arranged incolumns lettered alphabetically, these sheets being grouped in pairs,each pair comprising a right and left hand sheet, the right hand columnsof each left hand sheet being a column for record of bank accountincluding deposits and checks drawn in each instance and the left handcolumn of each right hand sheet comprising the record for merchandisereceived and paid for. These columns in this way may be readilycompared.

and divided into upper and lower sections.

one section being appropriately designated for purchases and the otherfor sales. Said sections being divided into corresponding verticalcolumns. the columns of each section being differentially headed forseparate classes of transactions and each having a key characterdisplayed at the top thereof, corresponding columns in the two sectionsbeing correspondingly keyed, and a sheet on which to transfer theprimarily recorded transactions for permanent record, said last sheetbeing divided into vertical columns corresponding in number to thenumber of columns of the first sheet and having corresponding keycharacters, the purchase and sale columns of the second sheet beinggrouped together under a single key character, said second sheet beinghorizontally ruled intodaily divisions.

2. Means for book-keeping comprising a sheet for primarily recordingtransactions and divided into upper and lower sections, one sectionbeing appropriately designated for purchases and the other for isales,said .sections being divided into corresponding vertical columns, thecolumns of each section being differentially headed for separate classesof transactions and each having a key character displayed at the topthereof, corresponding columns in the two sections being correspondinglykeyed, a sheet on which,.totransfer the primarily recorded transact-ionsfor permanent record, said last sheet being divided into verticalcolumns corresponding innumber to the number of columns of the firstsheet and having c,orresponding key characters, the purchase and salecolumns of the second sheet being grouped together under a single keycharacter, said second sheet being horizontally ruled into dailydivisions, and a third sheet divided into vertical columns identicalwith the divisions of the second sheet and identically keyed andhorizontally ruled into monthly divisions.

In testimony whereof I affix my signature.

FRED GEITZ, Jn.

